JOB DESCRIPTION
Job Title: Ad Operations Executive
About Wildnet Technologies:
Wildnet Technologies is an award-winning White Label Digital Marketing and IT Services with a track record of helping businesses and Google Partner Agencies achieve their goals. We offer a comprehensive range of high-quality Digital Marketing Services and On-Demand Technology Resources. With over 12,000 successful projects delivered to date, our team of 300+ professionals is headquartered in India and serves clients in the United States, Canada, Australia, and the United Kingdom. Our expertise includes SEO, Paid Search, Paid Social Services, programmatic advertising, and more.
Job Description:
We are looking for a POE & Ad Operations Executive who is eager to work on a key technology client account. This is a hybrid role that is primarily focused on Proof of Execution (POE) and operational finance, with additional responsibility for media ad operations support. The position is ideal for an individual with up to 1 year of operational finance experience within an agency environment. Prior exposure to digital media or ad operations is preferred but not essential, and we will train the right candidate on ad-serving tools. This person will report to the Client Account Manager and will work closely with the media, ad operations and finance teams.
This person should have an incredibly positive attitude and be able to work well with a variety of internal agency and client contacts alike. Having a solid understanding of the media agency business, and a strong working knowledge of finance and accounting, will be critical. A genuine interest in how digital campaigns are set up, tracked and reported, and a willingness to learn ad operations tools, will set you up for success.
As a POE & Ad Operations Executive, you will manage client deliverables, timelines, and invoicing, and serve as a primary point of contact for the client’s finance team. You will also support the media team with day-to-day ad operations tasks such as campaign set-up in Campaign Manager 360 (CM360), naming conventions and taxonomy, and delivery checks.
Responsibilities
POE & Finance Operations
- Collaborate with media teams to review Salesforce POs, to ensure accuracy and correct phasing as needed;
- Work with media teams to consolidate POE or post of execution reports as templatized by the client which involves proof of media performance and invoicing;
- Maintain a rigorous billing process, including quarterly PO reconciliations;
- Work with client’s finance team to support the audit of media buys in accordance with the terms and conditions set forth in the MSA;
- Ensure key client deliverables in SOWs are met;
- Work with media teams to provide monthly accrual and budget pacing reports;
- Enforce standardized processes across different client accounts, to ensure compliance;
- Maintain strong working relationships with team members and client;
- Manage credit collection and client query resolution;
- Manage client invoicing, issuing invoices in a timely and accurate manner and working closely with the media team to complete invoice requests;
- Prepare weekly timesheet reports;
Ad Operations
- Support campaign set-up and trafficking in Campaign Manager 360 (CM360), including placements, creative assignments and tracking tags, under the guidance of the media team;
- Apply and maintain the client’s naming conventions and taxonomy across campaigns, placements, creatives and tracking parameters, so that delivery data maps cleanly to POs and POE reports;
- Carry out QA checks before and after launch (tags, click-through URLs, flight dates, creative specifications) and flag issues to the media team;
- Pull delivery reports from CM360 and other ad platforms to support POE reports, PO reconciliations and budget pacing;
- Help investigate discrepancies between ad server, publisher and billing figures;
- Keep trafficking sheets and campaign documentation accurate and up to date;
- Ad-hoc projects and other duties as assigned.
Qualifications:
- Bachelor of Commerce degree, preferably in accounting, finance, or economics;
- High degree of fluency in both written and verbal English required;
- Up to 1 year of finance/accounting and project management experience, ideally within a media/full-service agency or client-side marketing department setting;
- Demonstrable technical accounting ability, especially a strong conceptual understanding;
- Understanding of digital media fundamentals (how campaigns are planned, bought, trafficked and measured) is preferred;
- Hands-on exposure to an ad server or ad platform such as Campaign Manager 360 (CM360), DV360, Google Ads or Meta Ads Manager is preferred but not essential;
- Familiarity with campaign naming conventions, taxonomy and URL tracking parameters is a plus;
- Willingness to learn ad operations tools and processes quickly, and comfort switching between finance and media tasks;
- Strong interpersonal and verbal and written communication skills;
- Detail oriented with a strong work ethic and positive attitude;
- Strong organizational and project management skills;
- Works effectively within a team;
- Willingness to occasionally work early or late to accommodate different international time zones (Singapore);
- Strong knowledge of Excel and the ability to manipulate data via Pivot tables, VLOOKUPS, etc.; and
- Experience with NetSuite and Salesforce a plus.
Why Join Wildnet -
- Established Industry Leader: 15+ years of expertise in digital marketing and IT services; among the pioneers in India's digital space.
- Great Place to Work® Certified: Recognized for fostering a flexible, positive, and people-first work culture.
- Learning & Growth: Fast-paced environment with ongoing training, career advancement, and leadership development opportunities.
- Health & Wellness Benefits: Comprehensive insurance and wellness support for employees and their families.
- Work-Life Balance: Flexible Working Hours , 5-day work week and generous leave policy to support personal well-being.
- Exposure to Top Clients: Work on diverse projects with leading global brands across industries
